RSVPs & Code of Conduct

RSVP Expectations

Repeatedly registering for and then cancelling events may cause others to miss out on attending therefore, if we detect a pattern of this behavior, you will be subject to our RSVP Violation Procedure.
If you can no longer attend an event you registered for, please change your RSVP, and contact the coordinator immediately to make space for another family or allow us to adjust our expenditures.
Cancellations should be made no less than 24 hours before an event. Aside from TRUE emergencies or sudden illnesses, cancellations made less than 24 hours in advance:
- May be considered a no-show and be subject to our RSVP Violation Procedure.
- May be subject to an activity fee to cover the cost of supplies or food for your family.
Some events are time sensitive, for these events, arriving LATE will be subject to our RSVP Violation Procedure.
- Arriving late may result in not being able to participate in the event.
We understand that emergencies (car accident, sudden illness) do arise, however, it is unacceptable to no-show without a call/text to cancel.

RSVP VIOLATION PROCEDURE:

1^st Violation will result in a reminder of RSVP & event etiquette.
2^nd Violation will result in your family being placed on the waiting list for the next activity in which you would like to participate. Therefore, if the activity fills up you will not be able to attend.
3^rd Violation will result in your family's inability to attend any such activities for the remainder of the school year.

AFTER THE LAST DAY OF AN EVENT REGISTRATION, WE CANNOT OFFER REFUNDS FOR EVENTS IN WHICH YOU NO LONGER CAN PARTICIPATE.

Code of Conduct

As Christian home educators, we are a representative of both Christ and home education in the community. Please ensure conduct reflects well on both. Member families will act in such a way that their words and actions promote the unity and encouragement of fellow EAGLES families. Member families will avoid acting or speaking in such a way that is considered disrespectful, offensive, immoral, intimidating, or rude.

Adult Conflict Resolution Policy:

Give yourself time to calm down.
Pray!
Be humble. Your attitude should be reflective of the Christian values on which this organization was established.
Be merciful: “Let love cover a multitude of sins.” Perhaps this incident can be resolved without confrontation by extending grace, forgiveness and being merciful.
Be a peacemaker: Does this situation require confrontation? If you feel this conflict can be resolved privately, go to that person. Or, if you prefer, a Leadership Board Member(s) will be available to serve as a mediator(s).

If the problem persists, both parties should then meet with multiple Leadership Board Members. If no resolution is reached, the conflict should be taken to a neutral mediator (agreed upon by both parties). This procedure is to be strictly followed. Any member approaching a Leadership Board Member with a conflict within the group will be asked if he/she has abided by the guidelines 1-5 above.

Any member of EAGLES that persists in violating this Code of Conduct are considered to be conducting themselves in a way that is contrary to the specific and primary purpose of the organization. Such members may have their membership revoked by the EAGLES Leadership Board in an attempt for correction and restoration.

Students and adults attending any EAGLES event are expected to:

clean up after themselves
use positive and respectful language in all interactions with adults and peers
not bear false witness against another child or adult in EAGLES or when reporting incidents
not gossip to or about other EAGLES families.
show respect to adults and/or leaders by listening to them, and following any rules & guidelines that have been given
refrain from physical assault, unwanted touching, name calling, bullying, or other harmful behavior
adhere to any specific guidelines given for a specific event or activity. (i.e. for Field Days, children cannot be dropped off).
ALL tobacco products, vapes, alcohol, marijuana, marijuana products, or illegal drugs (including prescription drugs that are not prescribed to the person taking them) are prohibited from ALL EAGLES events.

Students only:

refrain from public displays of affection (i.e. kissing, excessive contact)

Parents are responsible for the behavior and safety of their children at all EAGLES functions. There will be no tolerance for physical assault, unwanted touching, name calling, bullying, or other harmful behavior. Any member of EAGLES that persists in violating this Code of Conduct are considered to be conducting themselves in a way that is contrary to the specific and primary purpose of the organization. Such members may be subject to the progressive discipline as outlined below and may have their membership revoked by the EAGLES Leadership Board in an attempt for correction and restoration.

Behavior & Discpline Guidelines

Disregard for behavior guidelines may result in any of the following progressive discipline:

1^st Violation — Verbal warning to the offender
2^nd Violation — Leadership conference with family to resolve behavior issue
3^rd Violation — The student or adult may be requested to leave the activity and parents will be expected to accompany their child(ren) to events
4^th Violation — Family may have their membership in EAGLES revoked; no refunds of dues or others fees will be offered.

All discipline actions will be noted on the family account.

These are only guidelines, discretion and the severity of the offense will also guide our discpline decisions. EAGLES reserves the right to suspend or remove a student and/or family for serious or violent misconduct without proceeding through the progression identified above when circumstances and the good of EAGLES so require.